Our Engagements
Three Ways We
Work with Your Team
Each engagement is designed to stand on its own. You can begin with a review, move to a pilot, and continue with ongoing stewardship — or stop at any stage with a useful written output in hand.
← Back to HomeOur Methodology
How We Approach Every Engagement
We start by reading, not recommending. Before any advice is offered, we spend time with the actual documents your planning team produces — the rosters, the shift-coverage memos, the patterns that repeat. This gives our written brief a grounding in what your team actually does rather than what a generic AI integration looks like.
EA 1955 compliance is built into the work from the first day, not reviewed at the end. PDPA consent obligations are addressed in documentation prepared before any data is handled. The result is an engagement that your HR leadership can explain to a board, a union, or an auditor — because the reasoning is written down at each step.
All three engagements share this structure. What differs is the depth of the work and the duration of our involvement.
Read the Existing Process
We examine your current rosters and shift-coverage documents before proposing anything. Most advisers skip this step.
Document Compliance Obligations
EA 1955, PDPA, and any union CBA clauses are reviewed and their implications for AI assistance are written into the engagement brief.
Deploy with Human Review at Centre
Any AI assist is configured so that the planner reviews and approves every draft. The system does not publish or apply outputs without explicit human sign-off.
Deliver a Written Brief
Every engagement closes with a written brief — not a presentation. You receive a document your leadership can file and reference.
Engagement 01
Planning Workflow Review
A short, structured engagement where we sit with your workforce planner, one operations head, and an HR business partner. We read three months of rosters and shift-coverage memos, then write a brief on where AI drafting could carefully ease handling. The work is consent-aware, EA 1955-compliant, and PDPA-aware throughout.
This engagement stands on its own. The written brief is useful regardless of whether your team decides to proceed to a pilot. Many clients use it as the evidence base for an internal business case.
What the engagement covers:
- Review of three months of rosters and shift-coverage memos
- Interviews with workforce planner, operations head, and HRBP
- EA 1955 gap analysis in current scheduling practice
- PDPA considerations documented for employee scheduling data
- Written brief with AI-assist opportunity assessment
Engagement 02
Roster Drafting Pilot
A measured deployment of an AI assist that drafts first-pass rosters and shift-coverage memos for the planner to review. Integration with your HRIS is read-only; planners confirm every decision. Includes a four-week supervised period, bilingual training, and a usage policy aligned with EA 1955 and union expectations where relevant.
This is for teams who have a reasonable picture of their scheduling process and want to test whether an AI drafting layer would reduce the mechanical burden on their planner.
What the engagement includes:
- HRIS read-only integration and AI assist configuration
- Four-week supervised deployment with adviser availability
- Bilingual planner training (English and Bahasa Malaysia)
- Usage policy aligned with EA 1955 and CBA where applicable
- Closing report on pilot findings and recommendations
Engagement 03
Quarterly Stewardship
A monthly advisory engagement for HR leaders whose teams already use AI workforce assists. Each month we sample outputs, audit fairness signals with consent, and write a brief for your head of HR. Includes alignment with EA 1955, PDPA, and HRDF circulars, plus a yearly written summary suitable for your remuneration committee.
For organisations that have moved beyond the pilot phase and need a structured way to maintain governance and oversight of their AI-assisted scheduling process over the long term.
What each monthly cycle includes:
- Sample audit of AI draft outputs against EA 1955
- Fairness signal check across shift allocation patterns
- Written monthly brief for head of HR
- PDPA and HRDF circular alignment review
- Annual written summary for remuneration committee
Decision Guide
Which Engagement Is Right for Your Team?
The three engagements are designed to follow each other, but each can also stand alone. Use this comparison to identify the most suitable starting point.
| Feature | Workflow Review RM 1,030 |
Roster Pilot RM 1,170 |
Stewardship RM 4,640/yr |
|---|---|---|---|
| Roster reading and analysis | Monthly sample | ||
| AI assist deployment | Ongoing | ||
| Planner training | Refresher on request | ||
| EA 1955 compliance documentation | |||
| Monthly fairness audit | |||
| Annual remuneration committee summary | |||
| Best for… | Teams exploring AI for the first time | Teams ready to test AI drafting in practice | Teams operating AI assists and needing ongoing governance |
Pricing
Fixed Fees, No Surprises
All prices are in Malaysian Ringgit and are fixed for the full engagement. There are no platform subscriptions, per-seat fees, or billable hours outside the agreed scope.
Engagement 01
Planning Workflow Review
RM 1,030
one-time engagement
- Three months of roster analysis
- EA 1955 and PDPA brief
- AI-assist opportunity assessment
- Written deliverable, 5–8 days
Engagement 02 · Popular
Roster Drafting Pilot
RM 1,170
one-time engagement
- AI assist configuration and HRIS integration
- Four-week supervised deployment
- Bilingual training for planning team
- Usage policy and closing report
Engagement 03
Quarterly Stewardship
RM 4,640
per year
- Monthly advisory cycle and fairness audit
- Monthly written brief for head of HR
- HRDF circular alignment included
- Annual remuneration committee summary
Across All Engagements
Standards That Apply to Every Piece of Work
Data Security
Scheduling data is handled under a signed data processing agreement before any work begins. Retention is limited to the engagement duration.
Regulatory Alignment
EA 1955, PDPA 2010, and HRDF circulars are referenced throughout each engagement — not added as a compliance checklist at the end.
Planner-First Design
Every AI integration is designed so the planner has full visibility into what the system produced and can reject, edit, or approve any draft before it is used.
Written Deliverables
Every engagement produces at least one written brief. We do not close an engagement with a verbal summary or an email thread.
Bilingual Where Relevant
Training materials and planner-facing documentation are prepared in English and Bahasa Malaysia as standard in pilot and stewardship engagements.
Predictable Timelines
Each engagement has a clear scope and defined output. We do not extend without agreement, and we do not bill for time outside the scope we quoted.
Get Started
Not Sure Where to Begin?
Tell us about your team size, your current HRIS, and roughly how many shifts your planner manages per week. We will suggest the right starting point with no pressure to move faster than suits your organisation.
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